How do you keep oversight in a busy technical planning? How do you make sure everyone knows exactly what to do, without scattered papers or endless follow-up calls?
For VKS Schiedam, a specialist in parking technology, that was a familiar challenge for many years — until they made the switch to OutSmart.
“We’ve gained much more oversight. Now everyone knows what they need to do.”
– Tom Groot, VKS Schiedam
In the video below, Tom shares his experience. Over the past weeks, we’ve already shared a few short clips on social media, but here you’ll find the full customer story.
Switching to a digital way of working took some getting used to at VKS, but it immediately delivered clear benefits. With the planning board in OutSmart, the back office can instantly see where everyone is, which tasks have been completed, and where action is still needed.
Field staff enter their work orders directly via the app. No more paperwork, no missing information, just one central system.
“Before, we sometimes spent hours gathering all the information. Now it’s instantly clear.”
– Tom Groot
One of the biggest efficiency gains at VKS came from the AFAS integration with OutSmart. This two-way sync ensures smooth data flow between AFAS and OutSmart including customer details, materials, projects, employees, and time types.
That means:
“We don’t have to enter things twice anymore. Everything transfers correctly right away. That saves us a huge amount of time and prevents errors.”
– Tom Groot, VKS Schiedam
Thanks to this integration, they save loads of time, reduce mistakes, and always have real-time insight, both in the office and out in the field.
Did you know? OutSmart integrates with over 80 software platforms. Check if your accounting, planning, or ERP system is supported.
OutSmart also enables VKS to work with custom forms and checklists. With required fields and automatic follow-up, this adds structure to both execution and reporting.
“For example, we have inspection forms that differ per type of installation. We can now set all of that up ourselves, it’s super handy.”
Nothing gets forgotten, and the team knows exactly what to do on-site. It raises work quality and makes reporting to customers a lot easier.
Whether someone works in the office or is out in the field every day — OutSmart is easy to use for everyone.
“Even people who aren’t super digital can use it just fine. That’s the great part.”
The app is clear, with straightforward buttons and intuitive navigation. And thanks to the planning board in the office, everyone sees in real time how the day is going.
During a conversation with our colleague Fiona, Tom discovered an extra service: OutSmart’s APK, a digital “check-up” of your setup. Together, we look at whether you’re really getting the most out of the system.
“I didn’t even know you offered that, but it seems so useful. You realise you could be working even smarter.”
– Tom Groot
New features, better settings, or time-saving shortcuts. The APK helps companies like VKS grow in their digital way of working.
Curious how OutSmart helps VKS in practice? Watch the full customer story below or on our YouTube channel.