Digitizing construction: How OutSmart and Visma Solidbricks help construction companies work more efficiently

Even in 2024, many construction companies are still stuck using outdated methods—paperwork, messy email chains, and Excel sheets. This makes it difficult to manage the complexity of modern projects efficiently. Visma Solidbricks and OutSmart joined forces to tackle these challenges head-on. Together, they offer an integrated solution that enables construction companies to digitize both their back office and field operations. The result: improved oversight, faster invoicing and more efficient workflows.

Why digitization is essential for construction

Construction projects are often large and complex, and traditional methods only slow things down. Think of manual work orders: they're time-consuming and prone to error. Digitization not only helps streamline operations but also gives businesses better control over their projects. The collaboration between Visma Solidbricks and OutSmart makes it possible to automate and simplify these processes.

OutSmart offers a digital toolbox for field teams, giving them instant access to work orders and real-time project updates. Thanks to the integration with Visma Solidbricks, this information is automatically transferred to the administrative system, enabling real-time invoicing and clear project visibility.

Practical tips for optimizing financial processes

In a recent conversation with Bas Langenhuizen, founder and managing director of OutSmart, and Mark Horné, sales and account manager at Visma Solidbricks, three key tips emerged for companies looking to digitize their financial processes:

1.  Choose flexibility and freedom. According to Mark, it’s important to choose applications that integrate seamlessly and align with your company’s specific needs. A flexible system like OutSmart, which connects easily to Visma Solidbricks, ensures automated processes without locking you into one solution. This allows companies to adapt quickly and streamline administrative tasks.
   
   
2. Involve stakeholders from the start. Bas emphasizes that digital transformation is about more than just technology: it’s also about people. Switching to a digital system means big changes, so involving stakeholders early helps build support and ensures broader acceptance of new workflows. This increases the chances of a successful rollout.
   
   
3. Ensure speed and accuracy. The right digital tools enable faster and more accurate invoicing. Hours worked, mileage, and materials used are recorded in OutSmart and automatically forwarded to Visma Solidbricks. This means invoices can be generated and sent faster, improving both efficiency and cash flow.

The power of partnership

The collaboration between Visma Solidbricks and OutSmart goes beyond a technical integration. What started as a customer request to digitize work orders has grown into a strong synergy, with each company focusing on its core strengths. Visma Solidbricks supports the back office, while OutSmart empowers field teams. Together, they offer a fully integrated solution that helps companies optimize their processes from A to Z.

Bas explains that this partnership enables companies to future-proof their operations. The integration helps clients embrace digital transformation without reinventing the wheel, allowing them to work more efficiently and remain agile in a changing market.

OutSmart features: A more efficient field service

OutSmart stands out in how it fully digitizes field operations. With the app, employees can manage work orders on the go, log time, access customer details, and track material usage. This prevents information loss and ensures everything is processed in the system in real time, no extra admin required.

• Real-time logging: Employees can complete work orders on-site, enabling immediate invoicing and improved project tracking.
• Visma Solidbricks integration: Once a work order is completed, the data is automatically synced with the back-office system, allowing for immediate invoice creation, no manual input needed.
• Access to project and customer history: Field staff always have access to past work at a given location, helping them act faster and avoid duplicate tasks.
• Route planning and material management: OutSmart also supports route optimization and material tracking to prevent delays due to stock shortages.

How your company can benefit from this collaboration

With the combined power of OutSmart and Visma Solidbricks, construction companies can easily digitize and optimize both financial and operational processes. This means faster workflows and constant insight into current project status. The integration enables real-time invoicing, reduces error margins, and gives you tighter control over your cash flow.

Want to find out how this integration can help your company work more efficiently and become future-ready? Get in touch with OutSmart or Visma Solidbricks to see how they can support your organization.